Office Manager

Moore

Job Description

Position: Office Manager

Provider: Moore abc

Published: 24 September/Deadline 6 October

 

Background

Moore abc is an independent member of Moore Global Network Limited, a global network of independent audit and consulting firms. Today the network comprises 609 offices in 112 countries throughout the world, incorporating 30,569 people and with fees of more than US$ 3.06 billion. Moore abc, registered at the state register of auditors and is qualified to conduct audit of financial statements of Public Interest Entities (PIE) by Service for Accounting, Reporting and Supervision, is looking for an Administrative and HR Assistant to join its team to perform a variety of personnel-related and administrative tasks.

 

Duties and responsibilities:

  • Assist in organizing meetings, events, interviews and maintain the team’s agenda;
  • Handle office phone calls and manage relevant correspondence, answer external queries and transfer as necessary, look after visitors and manage reception;
  • Draft/format presentations and print relevant documents;
  • Prepare briefings and presentations for management and internal communication;
  • Handle travel planning of employees;
  • Maintain stock lists and order office supplies as needed; assist in purchase orders and invoicing respectively;
  • Take care of the image of the company though support in web-site update, social media and marketing activities;
  • Keep and update HR databases (e.g. current employees, new hires, separations, vacation and sick leaves);
  • Assist in payroll preparation by providing relevant data, like absences, bonus and leaves;
  • Maintain digital and electronic files/records of employees;
  • Coordinate recruitment process, including job-descriptions, collaboration with recruiter/careers pages, process incoming resumes, issue employment contracts, orientation to new employees, revising of orientation manual, etc.
  • Prepare paperwork for day to day HR activities, HR practices and policies;
  • Make sure HR policies and initiatives in the company are in compliance with legislation; keep up-to-date with the latest HR trends and best practices;
  • Conduct performance evaluation of employees and assist supervisors in performance management procedures;
  • Produce reports on general HR activities;
  • Perform assessment of training needs of employees and develop annual training plan and professional development plans;
  • Assist in collection of employee feedback;
  • Respond to employee queries and resolve in timely and professional manner;
  • Attend workshops and conferences when requested;
  • Support other functions as assigned by management.

 

Key Requirements

  • University degree
  • Previous working experience on a similar position
  • General knowledge of Human Resources and administrative responsibilities
  • Good knowledge of English, Russian and Georgian
  • Good knowledge of office programs

 

Other competencies

  • Outstanding communication and interpersonal skills
  • Excellent organizational and time management skills
  • Ability to address issues and solve problems in a short period of time
  • Ability to work in a team
  • Attention to details

 

We seek for highly motivated person dedicated to provide high quality service and wish to be part of our growth and success. Interested candidates should send their CV with photo at hr@moore.ge no later than October 6, 2020. Please indicate title of the position ‘Office Manager’ in the subject of the letter


სრული განაკვეთი
თბილისი
გამოცდილების დონე: საშუალო
სქესი: ნებისმიერი
გამოქვეყნებუილია: 25/09/2020
ბოლო ვადა: 09/10/2020

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